Free Oregon Wh 39 PDF Form

When working with the Oregon WH-39 form, which is crucial for contractors complying with the Oregon Revised Statutes concerning public work contracts, professionals might need to use several other forms and documents to ensure thorough compliance and accurate project management. These additional documents each serve a unique purpose in the construction and public works sector, especially in Oregon, aiding contractors in meeting legal requirements, managing project details, and maintaining clear communication with the Bureau of Labor and Industries (BOLI).

• Certificate of Insurance (COI): Confirms that the contractor has liability and workers' compensation insurance, providing protection against potential workplace accidents or damages.
• Contractor's Bond: A security provided by the contractor to ensure fulfillment of their obligations under the contract. It offers financial assurance to the project owner.
• Prevailing Wage Rate (PWR) Certification: Certifies that the contractor has agreed to pay the wage rates determined by the Department of Labor and Industries, aligning with state requirements for public works projects.
• Subcontractor Information Form: Lists all subcontractors involved in the project, including their contact information, scope of work, and licensing details.
• Change Order Forms: Document any changes to the original contract, including adjustments to the scope of work, project timeline, and contract price.
• Project Completion Form: Confirms that the project has been completed in accordance with the contract specifications and is ready for final inspection and approval.
• OSHA Safety Training Documentation: Verifies that all on-site personnel have completed the required safety training programs in compliance with Occupational Safety and Health Administration (OSHA) regulations.
• Weekly Certified Payroll Forms: Provide detailed records of wages paid to employees each week during the project, ensuring compliance with prevailing wage requirements.
• First Report of Injury Form: Used to report any injuries that occur on the job site, necessary for workers' compensation and insurance purposes.
• Material Purchase Orders and Invoices: Document the acquisition of materials for the project, including descriptions, quantities, and prices, essential for budget tracking and financial management.

Together, these forms and documents complement the WH-39 form, facilitating legal compliance and smooth operation of public works projects in Oregon. The combination of these documents ensures all aspects of project management, from safety and insurance to labor wages and material tracking, are adequately covered, leading to successful project completion.

The Oregon WH-39 form shares similarities with the Federal Davis-Bacon Act forms, primarily because both involve the prevailing wage rates on public works projects. The Davis-Bacon Act requires contractors and subcontractors working on federally funded or assisted contracts in excess of $2,000 to pay their laborers and mechanics a minimum wage that varies based on the type of work and geographic location, similar to the Oregon state requirements spelled out in the WH-39 form. Both sets of forms are utilized to ensure compliance with these wage standards, aiming to protect workers from being paid less than what is deemed fair for their labor in the region where the project is located.

Another document resembling the Oregon WH-39 form is the Certified Payroll Report, which also deals with compliance in terms of wage rates on construction projects. Certified Payroll Reports are submitted weekly by contractors and subcontractors to prove that they are paying the prevailing wages required under the Davis-Bacon Act or, in certain states, under similar state laws. Like the WH-39 form, these reports require detailed information about the project, including the contractor’s business name, project location, and specifics about wages paid to workers, ensuring that laborers receive fair compensation for their work on public projects.

The Contractor’s Project Information Form, used in many jurisdictions for various types of construction and public work contracts, also mirrors the Oregon WH-39. This form typically captures details about the project, contractor information, contract amounts, and project timelines. Its primary aim is to collect key data on the project for governmental agencies overseeing public works, ensuring contractors adhere to regulations, similar to how the WH-39 form is designed to ensure compliance with Oregon's prevailing wage laws by collecting relevant contract and project information.

Finally, the Statement of Intent to Pay Prevailing Wages is another document akin to the WH-39 form. Contractors submit this statement before starting work on a project, declaring their intention to adhere to prevailing wage laws. It outlines the wage rates for various classifications of laborers and mechanics on the project, analogous to how the WH-39 form requires disclosure of contract amounts and the application of a specific wage calculation formula. Both documents serve as preemptive measures, intended to safeguard fair labor practices and wages before the commencement of construction activities.

When filling out the Oregon WH-39 Form, it's important to know what you should and should not do to ensure that the process is completed correctly and efficiently. Below are lists of dos and don'ts to help guide you through this process.

What You Should Do

1. Double-check all information before mailing the form to ensure accuracy, including business details and contract amounts.
2. Calculate the fee correctly using 1/10th of 1% of the contract price to determine your exact fee, keeping in mind the minimum and maximum limits.
3. Include the correct payment made payable to BOLI (Bureau of Labor and Industries) when submitting the form.
4. Contact the provided phone number if you encounter any issues or have questions regarding how to complete or submit the form.
5. Keep a copy of the form and all correspondence for your records to ensure you have proof of submission and payment.

What You Shouldn't Do

1. Do not leave any sections blank; incomplete forms may result in delays or inability to properly credit your payment.
2. Avoid guessing if you are unsure about any details; it's better to verify the correct information beforehand.
3. Do not send without verifying the mailing address to ensure it hasn't changed and that your form and payment are received.
4. Avoid late submissions as this could affect your compliance with ORS 279.375, potentially leading to penalties.
5. Do not disregard the minimum and maximum fee requirements; ensure your payment falls within the specified range.

When dealing with the Oregon WH-39 form, a series of misunderstandings commonly arise. Clarifying these misconceptions is crucial for contractors who aim to comply with prevailing wage laws in Oregon effectively.

• Misconception 1: The WH-39 form is optional.

  Some contractors believe that submitting the WH-39 form is a choice. However, for those working on public works projects in Oregon, it's mandatory. This form helps in complying with ORS 279.375 and ensures contractors are aware of and pay the required prevailing wages.

• Misconception 2: Any project size doesn't require a WH-39 form.

  There's a belief that small projects are exempt from this requirement. In reality, all public works contractors must submit this form, regardless of the project's size, as long as it falls under the stipulations of ORS 279.375.

• Misconception 3: Late submission has no penalties.

  Some contractors might think that late submission of the WH-39 form will be overlooked or only result in minor consequences. Contrary to this belief, failing to submit the form in a timely manner can lead to serious repercussions, including fines or being barred from future public works projects.

• Misconception 4: The WH-39 form is the only document needed.

  The belief that the WH-39 form is the sole document required for compliance with prevailing wage laws is another common misconception. While crucial, contractors must also maintain and submit additional records, such as hours worked, wage rates, and other relevant documentations to fully comply with the law.

• Misconception 5: Completion is only required once.

  Some contractors might think that they only need to complete the WH-39 form once for each project, disregarding the possibility of contract modifications. If a contract's amount changes, a revised WH-39 form must be submitted to reflect these adjustments accordingly.

• Misconception 6: The fee calculation is complex and variable.

  Many believe that the fee calculation method on the WH-39 form is complicated or changes frequently. However, the formula is straightforward: it's 1/10th of 1% of the contract price, with a minimum fee of $100 and a maximum of $5,000. This straightforward calculation aids in ensuring that all contractors can comply without confusion.

Understanding and correcting these misconceptions about the Oregon WH-39 form is vital for contractors. By doing so, they ensure their compliance with state laws, contributing to a fair working environment for all involved in public works projects.

Understanding the Oregon WH-39 form is crucial for contractors working on public work contracts in the state. Here are ten key takeaways to assist with filling out and using this form effectively:

1. The Oregon WH-39 form is specifically designed for contractors to comply with the Oregon Revised Statutes (ORS) 279.375, which pertains to prevailing wage rates on public work projects.
2. This form should be completed and mailed to the Bureau of Labor and Industries (BOLI) at the provided address, along with the payment calculated based on the contract price.
3. The required fee is calculated as 1/10th of 1% of the total contract amount, ensuring contractors contribute appropriately to the state's enforcement of prevailing wage laws.
4. A minimum fee of $100 is set, which applies to smaller contracts whose calculated fee would otherwise be below this threshold.
5. For larger contracts, a maximum fee cap of $5,000.00 ensures that no contractor is disproportionately burdened by excessive fees.
6. Contractors are required to provide detailed information including the business name (or DBA), CCB number, mailing address, and phone number to ensure proper identification and communication.
7. The form also requires information about the project, such as the project name, number, location, and the agency awarding the contract, to allow BOLI to accurately associate the fee with the correct public works project.
8. Including the agency contact person and their phone number is necessary for BOLI to clarify any uncertainties and verify information directly related to the contract and its execution.
9. The contract amount, along with the date awarded and the date work began, must be provided to complete the reporting requirements as stipulated by ORS 279.375.
10. Contractors are encouraged to duplicate the WH-39 form for future use, streamlining the process of compliance for subsequent contracts and ensuring they comply with Oregon's prevailing wage rate laws effectively.

To avoid any delay in the processing or potential noncompliance issues, contractors should ensure all information is accurate and submitted promptly. BOLI's Prevailing Wage Rate Unit is available for assistance via phone or fax should contractors have any questions about the form or the fee calculation.