The Oregon Wh 216 1 form serves as the Annual Employment Certificate Application for minors aged 14 through 17, aiming to streamline the employment process of underage workers in Oregon. It gathers essential details such as the business name, contact information, type of business, and plans for employing minors, including the types of duties they will perform and the machinery they will operate. This document plays a crucial role in ensuring compliance with child labor laws, safeguarding both minors and employers by establishing a clear framework for youth employment.
In the state of Oregon, safeguarding the rights and well-being of minors in the workforce is of utmost importance, and the Oregon WH-216-1 form plays a critical role in this effort. Managed by the Bureau of Labor and Industries' Wage and Hour Division, this document serves as an Annual Employment Certificate Application, catering to minors aged 14 through 17. Businesses are required to provide detailed information, such as the business and corporation names, type of business, NAIC Code, and both the site and mailing addresses. Crucially, the form requires employers to estimate the number of minors they plan to employ in the coming year and to specify whether these minors will be in the age brackets of 14-15 or 16-17. Additionally, it demands a comprehensive description of the roles these minors will fill, including their duties, the work areas, and the locations where their work will take place. Employers must also list any power-driven machinery or equipment the minors will operate or assist in operating, and if minors will be employed in agriculture, specifics about their involvement with tractors and other farm machinery. By signing the form, employers affirm that the information provided is accurate and commit to employing minors in accordance with the application, complying with child labor laws, and reporting any changes to the Bureau of Labor and Industries. This form serves as a cornerstone in the framework designed to ensure the safety and fair treatment of young workers in Oregon.
BUREAU OF LABOR AND INDUSTRIES
Wage and Hour Division
ANNUAL EMPLOYMENT CERTIFICATE APPLICATION
for minors 14 through 17 years of age
Business Name _____________________________________________ Telephone (_____) ___________Ext.
Corporation Name (if any)
Type of Business____________________________________________ NAIC Code (if known) __________________
Site Address
(Street)
(City)
(State)
(Zip)
(County)
Mailing Address
(Street/P.O. Box Number)
1.ESTIMATE the number of minors to be employed in the next twelve (12) month period:
2.Do you anticipate employing 14-15 year olds? Yes ______ No ______ 16-17 year olds? Yes ______ No
3.Describe the duties of the minors to be employed, the work areas, and the address(es) where the work is to be performed, if other than the above site. Please attach a list of locations if necessary.
4.List all power-driven machinery/equipment minors will operate or assist in the operation of:
5. Do you anticipate employing minors in agriculture?
Yes _____
No _____
Operation of or riding in or on a tractor?
Operation of or riding in or on other farm machinery?
I certify that the information contained in this application is true and that I have received a summary of the child labor laws. I agree to:
1)Employ minors consistent with the application herein;
2)Comply with child labor laws; and
3)Report any changes in the above information by filing a Notice of Change (To Annual Employment Certificate) form between renewal periods within 15 days of the change.
_________________________________________________________________________ Date
(Signature of Employer or Representative)
______________________________________________ Telephone No. (_____)_________________ Ext.
(Printed Name of Employer or Representative)
RETURN THIS APPLICATION TO:
Bureau of Labor and Industries
Child Labor Unit - Suite 1045
800 NE Oregon Street
Portland, OR 97232-2180
Telephone: (971) 673-0836
Fax: (971) 673-0769
WH-216-1 (Rev. 6/08)
Filling out the Oregon WH 216-1 form is necessary for businesses intending to employ minors aged 14 through 17. This document helps ensure that the employment of these young workers adheres to regulatory standards for their safety and wellbeing. Completing this form accurately is a critical step in the hiring process. Here's a straightforward guide to help you navigate through each section of the form.
Once submitted, your application will be processed, and you will receive a response from the Bureau of Labor and Industries. It is important to keep a copy of this form for your records and to be prepared to make any necessary adjustments if your employment needs change. Following these instructions carefully will help ensure that your application is completed accurately and efficiently, paving the way for a successful partnership between your business and its future young employees.
The Oregon WH-216-1 form is designed for businesses planning to employ minors between the ages of 14 and 17. Its primary purpose is to obtain an Annual Employment Certificate, which allows the business to legally employ minors. The form requires businesses to provide estimates of the number of minors they intend to employ in the next twelve months, whether they plan to employ 14-15 year-olds or 16-17 year-olds, the duties and work areas of the minors, and any power-driven machinery or equipment the minors will operate. Completing this form ensures that the employment of minors complies with the Oregon child labor laws, aiming to protect minors by regulating their work conditions, hours, and the types of work they are permitted to do.
Any business in Oregon that plans to hire minors aged 14 through 17 must fill out the WH-216-1 form. This includes all sectors, whether the employment is in agriculture, retail, food services, or any other industry. The form must be completed and submitted by the employer or a representative of the business intending to hire minors. This step is crucial for obtaining the required Annual Employment Certificate, without which, hiring minors would violate state labor laws.
To complete the Oregon WH-216-1 form accurately, the following information is needed:
Once completed, the Oregon WH-216-1 form should be submitted to the Bureau of Labor and Industries' Child Labor Unit. The physical address for submission is Suite 1045, 800 NE Oregon Street, Portland, OR 97232-2180. The form can also be submitted by fax at (971) 673-0769. It's important to ensure that the form is filled out completely and accurately before submitting to avoid any delays in the processing of the Annual Employment Certificate.
After submitting the Oregon WH-216-1 form, employers have several legal responsibilities, including:
When filling out the Oregon WH-216-1 form, which is the Annual Employment Certificate Application for minors aged 14 through 17, there are common mistakes that applicants should avoid to ensure their application is processed smoothly and complies with state regulations. Being aware of these errors can save time and prevent potential legal complications.
Not providing complete information regarding Business and Corporation Name: Failing to fill out both the Business Name and the Corporation Name (if applicable) can delay the processing of the application.
Incorrect or missing NAIC Code: Not including the North American Industry Classification System (NAIC) code, or including an incorrect code, can lead to misclassification of the business type.
Inaccurate estimation of minors to be employed: It’s crucial to accurately estimate the number of minors to be employed in the next 12 months, as underestimating or overestimating can affect compliance with child labor laws.
Failure to specify the age range of minors employed: Not indicating whether the employer anticipates employing 14-15 year olds, 16-17 year olds, or both, can lead to potential violations of age-specific labor laws.
Omitting details about minors' duties and work areas: Employers must describe the duties of the minors to be employed, the work areas, and the address(es) where the work will be performed. Neglecting to provide this information can result in rejection of the application.
Not listing power-driven machinery/equipment: Employers are required to list all power-driven machinery or equipment that minors will operate or assist in operating. Failure to list this equipment can endanger minors and lead to legal issues.
Incorrect indication regarding the employment of minors in agriculture: Accurately indicating whether minors will be employed in agriculture and if they will operate or ride in or on a tractor or other farm machinery is essential for compliance with specific agricultural regulations.
Forgetting to sign and date the application: The application is not valid unless it is signed and dated by the employer or the employer’s representative. An unsigned or undated application will not be processed.
To ensure that the process of applying for an Annual Employment Certificate in Oregon is smooth and complies with the child labor laws, attention to detail is vital. Avoiding these common mistakes can help in the swift approval of the form, allowing minors to engage in work experiences safely and legally.
When engaging in the employment of minors, particularly in Oregon, the Oregon WH-216-1 form is a significant document that requires businesses to apply for an Annual Employment Certificate. This form is crucial for ensuring compliance with state labor laws regarding the employment of minors aged 14 through 17. However, to thoroughly comply with regulations and maintain a clear and lawful working relationship with minor employees, several other forms and documents are often used in conjunction with the Oregon WH-216-1 form. Each plays a vital role in safeguarding both the employer and the minor employees, ensuring clarity, compliance, and protection for all parties involved.
Together, these forms and documents support the comprehensive and lawful employment of minors in Oregon. They facilitate understanding and compliance with labor laws, protect the rights and safety of minor employees, and guide employers in maintaining ethical and legal employment practices. Navigating the complexities of employing minors requires attention to detail and a commitment to adhering to regulatory standards, for which these documents are foundational. Through diligent completion and maintenance of these forms, employers can foster a safe, compliant, and nurturing work environment for all employees, including the youngest members of the workforce.
The Oregon WH-216-1 form, an Annual Employment Certificate Application for minors aged 14 through 17, shares similarities with the Federal I-9 Employment Eligibility Verification form. Both forms are crucial for employers to ensure compliance with labor laws, specifically relating to the employment eligibility and age verification of their workers. Whereas the Oregon WH-216-1 focuses on the employment of minors within the state, highlighting the need for clear descriptions of the duties and restrictions on the operation of certain machinery, the I-9 form is used nationwide to verify the identity and legal authorization of individuals to work in the United States, irrespective of age.
Similarly, the W-4 form, or Employee's Withholding Certificate, parallels the Oregon WH-216-1 in its necessity for employment processes, albeit focusing on federal tax withholding instead of labor law compliance for minor workers. Employers use the W-4 to determine the correct federal income tax to withhold from employees' paychecks. Like the WH-216-1, which guides employers on the lawful employment of minors by outlining the roles and restrictions applicable, the W-4 is a standard step in the hiring process, ensuring employees are correctly taxed from their earnings.
Another document resembling the Oregon WH-216-1 is the Minor's Work Permit, often required by states other than Oregon. These permits serve a similar purpose by outlining the conditions under which minors may be employed, including the types of jobs, hours, and conditions under which minors are legally allowed to work. Work permits typically require information about the employer, the minor, and the specifics of the job, mirroring the WH-216-1's goal to regulate and document the employment of minors to protect their well-being and rights.
The OSHA Form 300, the Log of Work-Related Injuries and Illnesses, though serving a different primary function, shares the underlying objective of workplace safety and compliance with the Oregon WH-214-1. While the OSHA form is used to record any work-related injuries and illnesses, highlighting the importance of maintaining a safe working environment, the WH-216-1 aims to preemptively ensure the safety of minor employees by regulating the types of work and conditions they are exposed to. Both forms contribute to the accountability of employers in maintaining lawful and safe employment practices.
The Fair Labor Standards Act (FLSA) Certification for certain non-agricultural employment also mirrors aspects of the Oregon WH-216-1. The FLSA Certification is necessary for employers seeking to pay subminimum wages to workers under certain conditions, including young workers. Both documents facilitate the legal employment of younger individuals while ensuring protective measures are in place, focusing on fair pay and safe working conditions as mandated by law.
Finally, the State New Hire Reporting Form, required by states for employers to report newly hired or rehired employees, shares the basic premise of the Oregon WH-216-1 in terms of employment documentation. Although it's primarily used to assist in child support enforcement, it also helps in detecting unemployment fraud and provides a workforce data basis. Like the WH-216-1, it ensures that the employment of individuals, irrespective of age, is adequately recorded and monitored for compliance with various legal requirements.
Filling out the Oregon WH-216-1 form, an Annual Employment Certificate Application for minors aged 14 through 17, requires attention to detail and an understanding of the legal obligations involved. To help you navigate the process smoothly, here are some dos and don'ts:
Check yes or no accurately regarding the anticipation of employing minors in agricultural settings and the operation of or riding in or on a tractor or other farm machinery. This specificity is crucial for legal compliance.
By following these guidelines, you can ensure a smooth application process that supports the lawful and ethical employment of minors in Oregon.
There are several misconceptions regarding the Oregon WH-216-1 form, a crucial document for employers who intend to hire minors aged 14 through 17. Below are five common misunderstandings and clarifications to help ensure proper compliance with the law.
Understanding these misconceptions and accurately completing the Oregon WH-216-1 form are fundamental steps in the lawful employment of minors. Employers must ensure that they not only fill out the form correctly but also comply with all child labor laws to provide a safe working environment for young workers.
Filling out and using the Oregon WH-216-1 form, an Annual Employment Certificate Application for minors aged 14 through 17, is an integral process for employers who plan to hire minors. Here are nine key takeaways to ensure compliance and accuracy during this process:
In summary, the WH-216-1 form is a necessary compliance step for Oregon employers hiring minors, covering essential details from employment numbers and job duties to safety measures and legal acknowledgments.
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