The Bin Oregon form serves as a comprehensive document for businesses to update their status and employment information within the state of Oregon. It is specifically designed to facilitate changes such as updates to the business name, Oregon Business Identification Number (BIN), Federal Employer Identification Number (FEIN), and changes in ownership or officer details. The form allows businesses to notify several state departments about changes in entity type, employment status, and if they are ceasing operations or altering their scope of business.
In the bustling world of business, keeping up with changes and ensuring that all the necessary paperwork is in order is crucial for success and legal compliance. The Bin Oregon form, formally known as the Oregon Combined Payroll Tax Business Change in Status Form, is a comprehensive tool designed for this purpose. Businesses operating within Oregon may find this form indispensable when it comes at updating the Employment Department, Department of Revenue, and the Department of Consumer and Business Services on modifications concerning business status or employment details. This might include changes in the business name, the Oregon Business Identification Number (BIN), Federal Employer Identification Number (FEIN), as well as adjustments in ownership or officer details. Furthermore, this form allows businesses to report on general updates, entity changes, closing accounts, and specific employment status updates, such as moving from having employees to using only independent contractors. It also includes provisions for businesses engaging with leased employees or changing their operating structure, from sole proprietorships to partnerships or corporations, and vice versa. Tailored to fit varied business needs, the form also caters to businesses that have relocated outside the TriMet and Lane Transit Districts or have ceased operations in Oregon altogether. Each section of the form is meticulously designed to guide businesses through the reporting process, ensuring that all necessary information is provided efficiently and effectively, fostering compliance and smooth transitions in the dynamic business landscape of Oregon.
Oregon Combined Payroll Tax
Business Change in Status Form
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To update business status and employment information
Attach additional sheets if needed.
Business name
BIN (Oregon business identification number)
Owner/Officer updates:
To update owner/officer informa-
Other names (ABN/DBA)
FEIN (Federal employer identification number)
tion, attach a complete list of
current owners/officers including
position, social security number
General updates (check all that apply)
(SSN), home address, and phone.
Update/Change FEIN to:
Update/Change business name to:
Now doing business in TriMet/Lane
Transit District as of:
Closing account (check all that apply)
Closed pension/annuity account as of:
No longer doing business in TriMet/Lane Transit District as of:
All or
Part of the business was
Closed
No longer doing business in Oregon
Sold
Leased
Transferred
Was business operating at the time it was sold, leased or transferred? Yes
No Effective date:
How many employees were transferred?
Date of final payroll:
Describe what was transferred
New business name
New owner’s name
New owner’s phone
New owner’s address
City
State
ZIP code
Where are the records of the terminated business? (Include contact name, phone, address, city, state, ZIP code)
Changing entity (check all that apply)
Effective date: Note: A new Combined Employer’s Registration form, 150-211-055, is required when there is an entity change.
Change
Corporation—“C”
Corporation—Subchapter “S”
LLP (Limited Liability Partnership)
from:
Individual (Sole Proprietor)
LLC (Limited Liability Company) Recognized by IRS as:
Partnership—General
Partnership—Limited
Corporation
Sole Proprietor/Single Member
Partnership
to:
Employment status updates (check all that apply)
Still in business, but have no paid employees (corporate officers are still subject to payroll taxes). Effective date:
Only have workers’ compensation insurance
Only LLC members or officers
Only using independent contractors
to cover owners, officers or members.
Courtesy withholding
Employing Oregon residents in another state. State:
Now working in Oregon.
Effective date:
Using leased employees
Name of leasing company
Worker leasing company license number
Date employees leased
Address
Leasing company contact name
Phone
Number of leased employees:
Number of non-leased employees:
Leasing corporate officers/owners? Yes
No
Submitted by
Print name
Signature
Title
Date
Fax to: 503-947-1700 or mail to: Employment Department, 875 Union St NE Rm 107, Salem OR 97311-0030
150-211-156 (Rev. 12-16)
Business Change in Status Form Instructions
Use this form to notify the Employment Department (OED), Department of Revenue (DOR), and Department of Consumer and Business Services (DCBS) of changes to your business or employment status. Attach additional sheets if needed.
General updates
NOTE: Some federal employer identification number (FEIN) and name changes may require a new Combined Employer’s Registration, 150-211-055, form to be completed.
•Provide the correct FEIN for your business.
•Correct the business name and spelling errors as needed.
•Check the “Now doing business in TriMet/Lane Transit District” box and include the effective date if you’re an employer paying wages earned in the TriMet or Lane Transit District. You must register and file with the Oregon Department of Revenue. Wages include salaries, commis- sions, bonuses, fees, payments to a deferred compensation plan, or other items of value.
•For boundary questions, see the Oregon Combined Payroll Tax booklet, 150-211-155, for the list of cities and ZIP codes.
——The TriMet district includes parts of Multnomah, Wash- ington, and Clackamas counties. For TriMet boundary questions call 503-962-6466.
——Lane Transit District serves the Eugene-Springfield area. For Lane Transit District boundary questions call 541-682-6100.
Re-opened business
To re-open your business that you’ve closed for:
•Less than one year, file a:
—— Business Change in Status Form, 150-211-156.
•One year or more, file a:
—— Combined Employer’s Registration, 150-211-055.
For more questions contact DOR at 503-945-8091.
Employment status updates
•Check each box that applies to your business and include the effective date of change.
•If Oregon residents are working out of Oregon, indicate which state.
•Check box and indicate effective date of employees now working in Oregon that previously worked in another state.
If you lease your employees from a Professional Employer Organization (PEO)/Worker Leasing Company, fill in the information requested.
Changing entity
Include the effective date of change, check the box of the entity you’re changing from and the box of the entity chang- ing to.
NOTE: Entity changes require the completion of a new Com- bined Employer’s Registration form.
Examples include, but aren’t limited to:
•Changing from a sole proprietorship to a partnership or corporation.
•Changing from a partnership to a sole proprietorship or corporation.
•Changing from a corporation to a sole proprietorship or partnership.
•Changing of members in a partnership of five or fewer partners.
•Adding or removing a spouse as a liable owner.
•Changing from a sole proprietorship, corporation, or part- nership to a limited liability company.
Owner/officer updates
Attach a separate sheet to update or change corporate officer or owner information.
Compensation for services performed by corporate officers and shareholders is subject to payroll taxes (withholding, transit, and unemployment). If owners and officers are covered by Workers’ Compensation insurance, the hours worked are also subject to Workers’ Benefit Fund (WBF) assessment.
Fax to: 503-947-1700 or
Mail to: Employment Department 875 Union St NE Rm 107 Salem OR 97311-0030
For additional copies of this form, download at: www.oregon.gov/dor/bus or call: 503-947-1488
Closing account
•Check the box if you closed a pension and annuity account. Include the effective date of change.
•Check the “No longer doing business in TriMet/Lane Tran- sit District” box and include the effective date if you moved your business from the TriMet or Lane transit district and are no longer subject to this tax.
•Check the box if you closed the business or dissolved a sole proprietorship, partnership, corporation, or limited liability company, and no longer have payroll to report. Fill in the date of final payroll.
•If you sold your business, leased your employees, or trans- ferred your business assets, indicate whether the transac- tion applied to all or part of the business.
•If you leased all or part of the business, fill out the section “Using Leased Employees.”
NOTE: New or reorganized businesses must complete a Combined Employer’s Registration, 150-211-055, which can be found in pdf format at: www.oregon.gov/dor/bus or elec- tronically at sos.oregon.gov/business.
When circumstances evolve in the life of a business, the Oregon Combined Payroll Tax Business Change in Status Form steps in as a critical tool for communication. This form allows businesses to convey significant updates regarding their operational and employment status to the essential state departments. Remember, this action ensures compliance and maintains accurate records, which is fundamental for the smooth operation of any enterprise in Oregon. Knowing how to properly fill out this form is the first step in managing these updates efficiently.
Upon submission, this meticulously filled-out form will navigate through the key Oregon state departments, updating them on the pivotal changes within your business. This step is not just about regulatory compliance; it’s a way to ensure that your business’s records are current, reflecting its present operations and structure precisely. Always make sure the information provided is accurate and complete to avoid any potential complications or delays in processing.
This form is used to notify the Employment Department, Department of Revenue, and Department of Consumer and Business Services of changes to your business or employment status in Oregon. It's essential for updating the state on changes like business name, owner information, entity type, or employment status to ensure compliance and accurate tax reporting.
To update your business name or Federal Employer Identification Number (FEIN), fill out the respective sections under general updates on the form. Remember, some changes might require you to complete a new Combined Employer’s Registration form.
If you start or stop doing business within the TriMet or Lane Transit District, check the appropriate box under the general updates section and include the effective date. This step is crucial for payroll tax purposes in these districts.
To change your business entity type (e.g., from a sole proprietorship to an LLC), check the boxes under the changing entity section to indicate your current and new entity type. Note that entity changes will require a new Combined Employer’s Registration form.
Employment status updates can include changes such as no longer having paid employees, employing Oregon residents out of state, or using leased employees. Check the relevant box under the employment status updates and include the effective date for each change.
Yes, if you're updating information for owners or officers, attach a separate sheet listing current owners or officers, including position, social security number, home address, and phone number. This information is crucial for tax purposes.
If you're closing your business, select the relevant options under the closing account section, such as closing a pension/annuity account or no longer doing business in certain districts. Include dates of final payroll and details on what was transferred, such as the new owner’s name and address.
You can fax the completed form to 503-947-1700 or mail it to the Employment Department at 875 Union St NE Rm 107, Salem, OR 97311-0030.
For additional copies of the form or more help, visit the Oregon Department of Revenue website at www.oregon.gov/dor/bus or call 503-947-1488. For specific questions or concerns, reaching out directly to the relevant Oregon state departments can provide tailored assistance.
When filling out the Oregon Combined Payroll Tax Business Change in Status Form, errors can lead to delays or issues with the processing of your information. Here are nine common mistakes people make:
Making sure to avoid these errors can ensure smoother interactions with state agencies and compliance with reporting requirements. Double-checking form entries before submission can save time and prevent legal complications.
When handling the Oregon Combined Payroll Tax Business Change in Status Form, several supplementary documents often come into play to ensure comprehensive compliance and smooth transitions. These documents each serve a unique purpose in the broader scope of managing business and employment status changes.
Together, these documents facilitate a seamless update process tailored to the specific changes occurring within a business’s operational or structural setup. By ensuring that each relevant form or document is accurately completed and submitted, businesses can maintain compliance and minimize potential disruptions to their operations.
One document that bears a resemblance to the Bin Oregon form is the IRS Form SS-4, Application for Employer Identification Number (EIN). Both forms are pivotal for businesses, providing the means to report and update crucial tax-related information. The IRS Form SS-4 is used by businesses to apply for an EIN, which is necessary for tax filing and reporting purposes. Similarly, the Bin Oregon form also requests updates or changes to a business's FEIN, underscoring the importance of maintaining accurate tax identity information for state and federal purposes.
Another document akin to the Bin Oregon form is the Business Change of Address Form, typically used by businesses to notify the IRS and other agencies of a change in address. This form is crucial for ensuring that all correspondence and legal documents reach the business at its new location. The Bin Oregon form also encompasses general updates, such as changes in business name or address, emphasizing the importance of keeping business information current across various government records.
The Statement of Information filed with state governments, like the California Statement of Information, shares similarities with the Bin Oregon form as well. This document requires businesses to update their records annually or biennially, providing information about directors, officers, and registered agents. The Bin Oregon form’s section on owner/officer updates reflects this document's essence by requiring details about the changes in ownership or officers, ensuring that the state has up-to-date information about who is responsible for the business.
The Use of a Worker Leasing Company Notice is another document that parallels part of the Bin Oregon form. Businesses that decide to utilize a Professional Employer Organization (PEO) or a worker leasing company for their employee management must often notify the state or other regulatory bodies. The Bin Oregon form includes sections for businesses using leased employees, including the leasing company's name and license number, echoing the obligations found in other jurisdictions for worker leasing notifications.
Finally, the Combined Employer’s Registration forms found in many states mirror the variety of updates and changes accommodated by the Bin Oregon form. Such forms are typically used when a business first registers for state payroll taxes and may need updates for changes like those described in the Bin Oregon document. This can include entity changes, ownership updates, and operational status changes, illustrating the continuous need for businesses to update their registration details as their circumstances evolve.
Filling out the Bin Oregon form is an essential step for businesses undergoing changes in status. To ensure a smooth and accurate process, here are four recommended actions and four actions to avoid:
Do:
Don't:
Many people have misconceptions about the Bin Oregon form, which can lead to confusion or errors when attempting to update business or employment information in Oregon. Here are ten common misconceptions explained:
It's only for closing a business: The form is not just for closing a business but also for notifying about changes in business status, such as changes in ownership, business name, FEIN, and entity type, among others.
You need a new form for every update: A single form can be used to notify multiple changes. Attach additional sheets if the space provided is insufficient for your updates.
Changes are effective immediately: Changes reported on the form take time to process. The effective date you provide is crucial, but the actual update in official records may occur later.
It's not necessary to update minor changes: All changes, even seemingly minor ones like updating a phone number or address, should be reported to ensure accurate and current information is on file.
No need to report if you're no longer doing business in Oregon: If you're no longer operating in Oregon or in districts like TriMet or Lane Transit, these changes must be reported to remove tax liabilities for these areas.
Owner/officer information updates are optional: Updating owner or officer information is essential, especially when changes involve positions, social security numbers, and contact information, to maintain accurate records for tax and legal purposes.
Employment status updates are only for those with employees: Even businesses without employees need to report their status. This helps in identifying if corporate officers are still subject to payroll taxes despite having no other employees.
Worker leasing details are not crucial: If you lease employees, providing the leasing company's information, including the number of leased employees, is crucial for proper tax assessment and compliance.
The form is only for tax purposes: While tax updates are a significant part of it, the form also serves to update employment department and consumer business services to ensure compliance across multiple regulations.
You can't use it if you've reopened a business: Businesses that were previously closed and have reopened can use this form to notify the relevant departments, especially if the reopening happens within a year of closure.
Understanding the correct use of the Bin Oregon form ensures that businesses can maintain accurate records, comply with regulatory requirements, and manage their operations effectively in Oregon.
When you need to report changes to your business or employment status in Oregon, using the Oregon Combined Payroll Tax Business Change in Status Form is essential. Here are seven key takeaways to guide you through the process:
Note: It's advised to carefully review the entire form and any additional instructions to ensure compliance with state requirements and to avoid delays or issues with your submission. Keeping a copy of the submitted form for your records is also recommended.
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